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Administrative Assistant


Administrative Assistant
2011-11-28 16:55

Вакансия компании: ДИБОЛД СЕЛФ-СЕРВИС ,ООО
Создана:
Регион: Москва
Требуемый опыт работы:
Предполагаемый уровень месячного дохода: не указан

POSITION SUMMARY:

Working closely with directorial staff or senior managerial to provide administrative or clerical support necessary to run the organization effectively. The key responsibilities are: to perform and coordinate the administrative activities of the office, travel and visa support, dealing with cell phone provider, involvement into preparing documents for tenders, organizing marketing events.

 

ESSENTIAL FUNCTIONS:

  • Screening telephone calls, and handling requests, and enquiries, when appropriate.
  • Maintaining and organizing diaries and planning and scheduling proper appointments and meetings.
  • Dealing with incoming calls, post, email, and faxes, and taking minutes and dictation in meetings.
  • Creating spreadsheets, composing correspondence, managing databases.
  • Creating presentations, documents, reports, and using digital graphics and desktop publishing software.
  • Organizing meetings, attending them and ensuring that the manager is well geared up for meetings.
  • Supervising the work of the receptionist and the driver.
  • Conducting research and disseminating information through telephone, websites, mail services, and e-mail.
  • Maintaining and devising office systems, including filing, data management etc.
  • Organizing and maintaining electronic and paper files and managing projects.
  • Liaising with office stationary suppliers, cell phone provider, clients, and other staff.
  • Negotiating with vendors, maintaining and examining leased equipment, purchasing supplies.
  • Providing orientation and training for new staff, conducting research on internet, operating, and troubleshooting new office technologies.
  • Organization of business-trips (tickets, hotels, visas).
  • Meeting and greeting visitors at all levels of seniority.
  • Arranging meetings (booking rooms, cars, organizing coffee or tea).
  • Assisting in company marketing events organization.
  • Preparing tender documents for sales associates.
  • Organizing technical trainings for clients.

 

    SPECIAL KNOWLEDGE, SKILLS AND ABILITIES
  • Administrative experience at multinational companies as an essential requirement.
  • Fluent English (both oral and written), Russian – native.
  • Computer literacy (MS Office).
  • Stress resistance.
  • Excellent communicative skills.
  • Time management skills.
  • Ability to handle multiple tasks.

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